I'm starting my winter prep organization early this year (or is it late last year since I never got much done last year).
Usually in winter I do all my paperwork, make sure all the important docs are up so date, etc.
I'm noticing I'm not that consistent in order and organization so I'm pulling everything out and sorting, organizing and prioritizing it.
I've come up with the following categories:

1. Identity - Birth certificate, social security card, diplomas, church/organization memberships, etc.

2. Health - doctor visits, prescriptions, all medical related records

3. Finances - Statements for savings, cd's, investments, retirement, etc.

4. Education - school transcripts, grades, etc

5. possessions - receipts for things.

I've also prioritized in that order so as I start at the front of the binder the most important I get to first and insure is up to date.
Seem like I'm missing anything or out of order?

Got kids? Immunizations, school records, etc.

Got pets? Immunizations, license numbers, microchip numbers, tattoos, registration papers.

Sue

Business cards from all your doctors, attorneys, tax accountant, contact for your bank branch or person who talked you there about a loan, guy who sold you your car insurance, health insurance rep or brokers, companies HR person.

Copy of home warranty, life insurance policy's, location or point of contact for deeds and wills.

A file for home issues, like business cards or company receipt for the guy that cuts your trees once a year, the plumber who cut you a deal, basically any person that has done work at your house or on your house that you want to continue using.

Add passport to your #1.

I would take a video of the inside of your house. Walk around and show every room and layout. Zoom in on important insurance items like paintings, comic book collections, furs and jewels. Show any documents that would verify it. (Lay things out on a bed or counter for a full viewing of multiple items.

not in any particular order...some other suggestions

DD214 and shot records
Will and last requests
Surrogate of Health Care authorization
DNR directions and authorization
Power of Attorney
deed of property
deed of sepulcher
property insurance
personal insurance
vehicle insurance
vehicle titles

photocopy of insurance cards and licenses on waterproof paper
photocopy of important business cards on waterproof paper
photocopy of important phone numbers on waterproof paper

Immunizations are in #2. health section, school records in the #4. education.

Hmm, I've never hired anyone to do home maintenance, do it all myself so no cards there
don't have a passport

I need to check with my current insirance company on validiaty of a video record, they are decent so I bet that will work. I've tried to make a claim with other larger companies before and pictures/videos don't count for anything, their response was how do we know the items in the pictures are yours and not someone elses, you need reciepts. Which is why I now save as many receipts as possible.

I guess I wasn't real clear in the initial post, I was asking more along the lines of do the catrgories and prioritization of them look right, I have pretty much everything in there, its just not organized well.

Mine is set up by family member having their own color coded folder w/ name on it, & biz card inserts and sheet protectors to hold it all together. Each person has their own folder with their own set of biz cards, id's, records, etc. Plus one just for Household stuff. All the folders are put in a bright single legal sized expandable wallet. I also have CD's and jump drives have scanned files and personal photos in the wallet.

? - do you keep co ies of your important documents off-site? My bank told me today that I qualify for a free safe deposit box box at any branch. If I had to pay would it be worth it? Should I keep originals at home or in the SDB?

We used to have a SDB, but it was costing us ~$50 a year so we cancelled it. i have originals at home or the point of contact to get an original in my files, (i.e. email or phone number for our schools, state agencies, hospitals, etc).

I recently started a online SDB. I've color scanned almost all our important docs. I created a obscure email account with an online company and attached the scans to emails that I leave in the Draft folder. That way if I ever lost my driver licence, passport, or say whole wallet, using my iPhone or computer or I could access the account from anywhere in the world to get a copy out of the Draft folder. I've been told a clean copy will suffice an initial interaction with police or govt agencies if exigent situation exists.

its basically a poor mans Carbonite dot com.